. Many offices don’t see the need to upgrade their equipment right away, but regularly assessing the functionality of your office equipment will help build continuous productivity. By partnering with CHQS, your Account Manager can find the machinery and the software to aid in that process.
Here are 4 points that will help you assess if you are ready to upgrade your equipment:
12 Months within your lease expiration: Like a car lease, if you have leased your office equipment, at the end of the term you need to return it. The expenses associated with shipping it back to the leasing company are not included in your lease agreement and often has very strict timelines and instructions. One year before your lease is up, you should begin working with your Account Manager on the next steps. It gives you time to address all requirements, research your new fleet, and have a seamless installation and transition process.
If your processes are hindered by the technology you currently have: As you look around your office, are people constantly frustrated by the office equipment you have? Does it scan too slowly? Does it possess the capability to file at the press of one button? Is there a pile of unclaimed prints sitting on top? Is the color quality up to proposal standard? Can you assign cost per copy to a specific project or department? If any of these questions resonated with you, then it may be time to look into upgrading your printer.
You are outsourcing most of your print jobs: “Print’s not dead” is a resounding theme lately. Even though technology is making it easier to utilize software in our processes, paper is still being used and enjoyed by many. If you are outsourcing what you could print in-house like coupons, packaging, invoices, or even direct mail advertisements, it is time to strongly consider moving production in-house. With simple training, your team could run those jobs in-house. The timeline and cost of each project becomes manageable with less stress.
Efficiency standards aren’t being met: Companies are making great strides in becoming paperless. Though it may be ironic, in order to do that, many companies utilize software that office equipment has. If your printer can only copy and print, then you are missing out on the technology that newer units have. For example, if you want to take invoices that vendors send you and scan them, you couldn’t without a multifunction printer. Furthermore, certain software can scan and file that paper invoice for you, so the physical copy is no longer needed. What about waste? Upgrading can mean a smaller carbon footprint for your company. Are you interested in what upgrading may do for your company? Chat below and get connected with your account manager.