Here is how to compile your Cost Checklist
Collect Paperwork: You will want to collect all paperwork that is associated with your office equipment. This would be invoices from any leasing company, maintenance plans, original lease paperwork and agreements. This will give you an idea of how much you are spending monthly and what you originally agreed to.
Identify the Top Three Processes Your Office Equipment Handles: What do you use your office equipment for? Is it used for printing invoices? What about scanning? Do you process confidential documents? Identifying what you truly use it for will help you decide how to proceed with future office equipment. If you are just printing documents for filing, could you change your office environment from one WorkCentre to multiple desktop printers? If you process hundreds of invoices a day, should you invest in a machine that will handle the folding and stamping for you? Starting with your processes now can help better them in the future.
Identify the Top Three Processes You Feel Could be Better: One of the great things about Copier Headquarters is our arsenal of products. If you are able to look at your workflow and identify areas that need improvement, we can factor those points into your office equipment. From packaging to folding, there is an option that can be customized for your needs.
Do You Outsource Any Printing? Many companies outsource their direct mailing which is something can easily be printed in-house with the right equipment.By finding simple solutions you can save time and money in your business.
How do you request Service and Supplies for your Office Equipment? Many times, routine requests can become major headaches, mainly because of how you have to place the request. Choosing a company that has a variety of easy and accessible options to place requests will save you time, money, and frustration. For a review and analysis of your costs, request a meeting with our team.