When it comes to IT solutions in your office space, one of the most prevalent features that people often fail to invest in is managed print services. Although it is sometimes forgotten, managed print services providers offer an unmatched service that can effectively increase your business’s productivity and boost your business financially by cutting costs. What can managed print services provide to your company? How can your office improve with the help of an MPS? If you’re curious about managed print services and want to learn how they can benefit your business before investing, keep reading to find out just how helpful this incredible IT solution can be.
What are Managed Print Services?
Managed print services are a third party provider that manages, upkeeps, and optimizes all printers and printing-related tasks that go on at a company. These tasks range from printing to copying to scanning and even faxing (if you still fax at your office). The expert IT team then works remotely to handle things like document output and device maintenance. Many companies lose track of just how many pages they print on a monthly basis, a forgotten detail that often goes unaccounted for. With an MPS, you have the luxury of putting those tasks into the hands of reliable experts.
Not only does this solution allow you to offload some tasks from your employees’ already busy schedule, but it gives you a way to decrease downtime and improve the quality of your print jobs. Your MPS will provide your business with a plan tailored to your exact needs and conduct the necessary steps to bring that plan to life. When issues occur – an inevitability when it comes to technology – your MPS team will troubleshoot for you at any time, rather than leaving your employees scrambling to resolve the problem during their valuable work hours. The managed print service provider will also be able to track how many supplies (such as paper, toner, and ink) are used on average by your company, keeping you stocked with the supplies you need.
Types of printers
Depending on the type of jobs your company completes, different pieces of equipment will be most effective for handling your tasks. An MPS will provide professional guidance on which tools are best suited for you and give you options of the most up-to-date technology. The following are just a few of the many device varieties available on the market today.
- Multi-function systems: MFPs are exactly like they sound – they serve numerous functions. These devices are able to provide numerous solutions in one device, such as printing, copying, scanning, and faxing. They are extremely efficient machines that can optimize your business’s output easily with innovative solutions that can simplify the way you work.
- Laser printers: A laser printer uses toner instead of ink, melting the toner powder onto the paper to print text and images. They are typically more costly upfront, but they save money in the long run by decreasing the cost per page. Laser printers are ideal for printing in large quantities, ideally with text.
- Production printers: These printers are ideal for digital print production, offering a very high quality output. They print at a high speed as well, efficiently producing everything from flyers and posters to brochures and booklets in stunning resolution.
- Wide format printers: Wide format printers provide great output for graphic art projects. These are used to print larger projects that would not otherwise fit in a standard printer. They can range up to 100 inches wide to create large posters, banners, and other materials.
When people think about printing solutions, security probably isn’t the first thing that comes to their minds. But it’s crucial to acknowledge just how big a role printers play in a company’s security infrastructure. As data breaches and other security issues become increasingly prevalent for companies of all sizes, it’s important to remember to include printers in your security efforts. Luckily, a managed print service will enhance your printers’ security. Out-of-date software on these devices can be a huge risk to your network’s overall security. Additionally, unchecked access to the printer without any encryption is a major weakness for cybercriminals to potentially target. MPS can offer the advantage of increased security, keeping your company’s data safe and secure.
Another advantage of managed print services is the financial improvement this solution can bring. Many companies do not track their printing costs reliably, meaning that these expenses fall by the wayside and can easily grow to become out of hand. Because your print devices will be streamlined and everything will be maintained by the MPS, you’ll have accurate and reliable data about how much you’re printing and the costs associated with these print jobs. Having a service to optimize your printing so you accumulate less paper waste and make the best financial decisions for your company can greatly cut down on expenses long term.
Printing made better
By investing in a managed print service, you prioritize the most efficient and effective solutions for your company. This decision can successfully improve many facets of your business, all while making the printing process more streamlined. Before you turn to Google and search “managed print services near me,” save yourself the guesswork and find out what GoodSuite can do for your business. With a wide variety of products and services, as well as experienced professionals who can create a tailored plan for your company, GoodSuite is an IT managed service provider that has all of your needs covered. Request your consultation today, and discover what your tailored plan could look like.