Whether you’re in the market for your office or business’ first copier, or are looking to upgrade or replace an existing machine, there are a lot of things to consider to make sure the copier you purchase fits all of your commercial needs. Read on to learn about what you should look into when buying copiers.
No matter what volume of work you’re going to require from your copier, it’s important to make sure it’s up to the challenge. Read further for 8 important things to consider when buying or replacing a copier for your business.
- What size paper will the copier need to accommodate?
Especially if your business deals with a lot of different kinds of publications, briefs, or just paper products in general, you’ll need a copier that can work with and accommodate multiple different sizes and paper weights.
Take stock of what your business’ paper needs are, whether it’s 2×3”, 8×11”, letter sized, or much larger, and research copiers that are versatile and can handle what you throw at them.
- What much room do you have?
Some copiers take up a good amount of room – and a lot don’t realize their space can’t accommodate their copier until it’s too late.
Make sure the copier you’re eyeing fits with either your existing copier (or can fit in its space if it’s replacing it), or if you need to make changes to your space or choose a smaller machine to work with your business.
- Copier Speeds
How many copies do you need produced in which amount of time? What processing times do you need your copier to accommodate? Take this into account when considering buying copiers to make sure your copier works quickly and efficiently to make sure it keeps your business running smoothly.
- Copy Quality
Do you need presentation-grade, crisp, clear and vivid copies that catch the eye and are easy to read? Or just some general copies for filing purposes that don’t need to have high levels of clarity?
Make sure the copier you’re purchasing aligns with the quality of copy you need from it.
- Warranty Information
Before you purchase a copier, make sure to check the warranty information from either its manufacturer, or from the place you’re purchasing it from.
Is there an extended service agreement or warranty offered from the manufacturer or dealer? Will it be replaced if it breaks down after you purchase? Make sure to assess these aspects before you make your decision.
- Copier Maintenance
Check reviews online or ask industry peers about the copiers they use. No one wants a copier that needs constant maintenance or new parts – especially if you’re going to be on the hook for the cost.
Your copier can often be the backbone of your business, so make sure you’re buying a dependable machine that is easy to maintain, or which comes with servicers or those trained to fix any issues it might have.
- Copier Operation
Especially if your employees aren’t necessarily trained in the art of managing and using copiers (as most of us aren’t), make sure you’re purchasing a copier that’s simple and easy to use.
This will save you and your employees a lot of headaches and irritation, and will keep your business moving smoothly. No use wasting labor on employees spending hours trying to figure out how to use the new copier – get an easy one that anyone can use!
Last on the list but maybe the most important thing to consider when purchasing a copier for your business is your budget. If you won’t be using your copier that much overall, or generally just don’t need a high-level machine, don’t bother spending a ton of money that you may not have.
Assess your needs, your budget, and what you need from your copier to make the best decision about how much to spend, and what you’ll be getting for your money.
No matter what your copying needs are, it’s important that your copier caters to anything you might need to keep your business running at its top level, and that it fits into your budget and physical space. For all of your copier needs, as well as managed print services, reach out to the experts at GoodSuite to have everything you’ll need at your fingertips. Buying copiers has never been so easy!