In today’s challenging economy, companies are looking for meaningful cost reduction strategies that can show immediate, measurable results, and at the same time, finding ways to boost productivity and return on assets. The challenge is that these two goals are typically at odds. Boosting productivity usually requires capital expenditures, while cutting expenses means harming productivity. With a managed print service contract in place, these impacts are reduced and opportunities for improvement are realized allowing for:
- Expense Management. According to leading research firm Gartner, the last area of uncontrolled costs for most companies is print, and research shows that between 1 – 3% of a company’s annual revenue is spent on print and imaging-related activities. When it comes to office printing, most companies have no idea how much they are spending, and often overlooked are the expenses to support the process, including supplies, parts, repairs and support.
- Minimized Carbon Footprint. Increase environmental sustainability with energy-efficient products, as well as software and services that improve print volume management. Reducing paper usage not only lessens the amount of trees consumed by your company, but a digitized workflow conserves supplies.
- Boosted Productivity. A well-implemented managed print strategy will boost productivity by maximizing system uptime. Relying on a single provider, allows companies to digitize and streamline paper intensive business processes, simplify information access, enhance document workflows and increase overall operational effectiveness.
- Improved Control. Mitigate security and compliance risks with authentication and authorization solutions that help control access to documents and data, while also gaining visibility over technology, assets and supplies.
- Freed Up IT Resources. A managed print service provider can take over administration, copy and print-related IT, help desk support and vendor management. Proactive maintenance of an optimized infrastructure will help free up IT resources so that they are left to focus on strategic projects.