When people think about office copiers or the functions thereof, they usually just think of the obvious – copying a couple of pages and moving on with their day. However, a high-quality copier can serve as the backbone of an office, and is a huge part of a business’ success and daily operations.
It’s because of this that it’s imperative that you keep your copier well maintained and working at its highest level to make sure it performs well, doesn’t break down or malfunction, and increases productivity while cutting costs for your business or office.
For 10 tips to maintain and keep your copier at its best, read below.
- Clean, Clean, Clean!
This might be an obvious one, but keeping your copier clean is incredibly important. You can save you and your office a lot of money in service and maintenance fees by regularly cleaning your machine.
Using a wet cloth and soap, wipe down your copier (and get into any nooks, crannys, or hard to reach areas. Dry it with a clean towel to rid the machine of any streaks or water spots.
- Regularly Replace Supplies
The toner cartridges and drum units in your copier are (of course) expensive. However, they can last for a long time before they need replacement.
Buy toner cartridges and drum units in bulk to avoid running out, and make sure you’re paying attention to levels and that you’re regularly cleaning your machine to make sure it’s not using supplies in excess.
- Avoid Cuts & Scratches
Make sure to use your copier responsibly and don’t handle it recklessly or without care – it’s expensive! Cuts and scratches on your machine can cause paper jams, which are inconvenient, annoying, and can also waste supplies by using up toner cartridges or paper.
When handling your office copiers, make sure to avoid:
- Dropping or spilling things near or on your machine
- Moving things in front of the scanner while it’s currently in use
- Putting heavy items on top of your scanner or copier, which can damage it’s delicate parts, or cause it to work slower
- Keep Your Receipts
Keep track of how much your machine is used, and save on supply costs by making sure to keep your receipts or a digital record of copier use or maintenance.
Save yourself time and money on copier or printer maintenance by using GoodSuite’s managed print services, which give your access to expert repair or copier services, while allowing your business to boost productivity and save money.
- Let Your Copier Rest
Make sure to let your copier rest after conducting larger copying jobs to help preserve your machine and not let it burn out. Give it time to cool down, and avoid overheating. By letting your copier rest and avoiding overheating, this will allow you to avoid potential damage done to the machine, and will also save you money on replacement parts or services.
Additionally, shut off your copier after use or at the end of the day to keep your machine in it’s best working condition.
No matter how often you use your office copiers, or what condition they’re in, it’s important to maintain your machines properly and treat them with as much care as possible. This will save you time, money, hassle, and even having to replace your machine prematurely!